Thursday, May 19, 2016

Call for Participation: The Digitization Cost Calculator's "Day of Data"

Call for participation in data collection for the
Digitization Cost Calculator
Submit one day of data!

Digitization is a costly business -- estimating expenses associated with a given digitization project, a fiscal year, or for a grant application, can feel disconnected from the reality of staffing, timelines, and true project costs. In 2014/15 the Digital Library Federation’s Assessment Interest Group developed a beta version of a Digitization Cost Calculator to help with digitization project planning by using contributed data to produce average estimates of costs and time for various aspects of the digitization process.
Over the past year we’ve redesigned the calculator’s interface and worked with the digital library community to choose and define processes that should be included in the new and improved calculator (see the processes and definitions document here). But now we need your help!

Call to action:
We can’t build the redesigned calculator unless the community contributes more data. We know that data is difficult to collect, so we are asking you to collect a single day of data to contribute to the calculator, in the month of June. You can choose one or more of the fields for which the calculator needs data. Please help us bring the new and improved calculator to life bysigning up for the Day of Data and contributing data from your institution during the month of June.
What is Day of Data? Day of data is a low barrier, low time commitment way to contribute the critical pieces of missing data needed to move this important project forward. Because contributors are only asked to commit to tracking and submitting digitization data for one day in the month of June, a greater number of institutions are able to add their data to the creation of this community-driven tool.  
What will I need to do? You will commit to timing yourself, staff, or student as you/they perform digitization processes during a single day. The areas in which you can contribute time data include image capture, descriptive metadata creation, quality control, various preparation processes such as condition review, rebinding, formatting, and various post-processing processes such as alignment/rotation, image cropping, and stitching.
What if we don’t perform all of the tasks mentioned, or can only track tasks for a few hours? That’s fine because the calculations are broken down by task – you only submit data for the specific tasks that you choose. Contributing whatever pieces of your process that are trackable in whatever increments you can track them in, is still incredibly helpful! You can also submit data from more than a single day.
When will I need to do it? Pick any day or time during the month of June that works for you!
What if we track(ed) time data for process X and process Y smushed together in one number? Unfortunately, we cannot use data that combines multiple processes -- your time data contributions will have to be separate for each process you contribute data for. Alternatively, you can collect sample data for one of the processes and then estimate the aggregate data out into pieces.

How will my institution benefit? You will have contributed to the creation of a freely-available tool (the Digitization Cost Calculator) that allows users to input their institution’s salary and benefits data, the amount of material being digitized, select which processes they will be undertaking, and then outputs cost and time data based on all aggregate contributed data. This tool will help many organizations in planning future projects and in articulating the true costs of digitization projects.

Will the information I contribute be associated with my institution?  Sort of. The data you submit will be aggregated by the calculator with all other data submissions and displayed as part of an average on the results screen when people use the calculator: No individual institution’s information will be discernible in the calculator. However, individual institutional data will be shown on the Notes About Data webpage, another part of the Digitization Cost Calculator website. This allows calculator users to get a feel for the wide variation in time and in practice from institution to institution and project to project. Seeing the data apart from the aggregate average can also be helpful if a user feels their institution is more similar to one or more other institutions in the list, and allows them to calculate custom time estimates. The time period over which the data contribution was collected will also be displayed on the Notes About Data page.

What if I have some historical digitization data to contribute now? Great, we’d love to have your historical data! Contributions are accepted on an ongoing basis, but please try to contribute whatever you can by the end of June 2016 so we can get the new calculator up and running!
How do I contribute historical data now? Send an email, subject line Cost Calculator.
What if my historical data is in a different form than the cost calculator data?  That’s fine! Email, and we will help migrate the data into the right format.
What if we track(ed) only a part of the data you are looking for in our digitization workflow? That’s fine, and still very valuable. You can contribute just one piece of data -- you don’t have to have all the fields represented in the calculator.
How do I sign up to be a contributor? Use this short form. We’ll follow-up with detailed instructions and by email in June.
I have more questions! Please feel free to contact Joyce Chapman with any additional questions about the project, being a contributor, or using the calculator: joyce.chapman@duke.edu919-660-5889.

Wednesday, May 4, 2016

New in Newark: Business Archives Forum

Something new is coming to MARAC in Newark - the MARAC Business Archives Forum!

In conjunction with our Spring 2017 conference we're arranging a daylong event focused on business archives. All MARAC members are welcome, though the focus of the day will be business archives.

The day will include presentations related to the conference theme of Adaptable Archives: Redefine, Repurpose, and Renew, as well as ample time for informal networking among attendees.

Creative presentation topics and formats are encouraged. Sample proposals may be:
•Case studies / lessons learned
•Roundtable discussion of relevant topic
•Presentation of traditional research topic
The day is going to be built around whatever creative types of proposals are received, so sky's the limit!

Proposals will be selected based on their relevance to business archivists specifically, alignments with the theme, and uniqueness of topics.

We're currently accepting proposals for presentations, as well as looking for a handful of volunteers to help with the planning. More information on both opportunities can be found on the following Google form:

The deadline for proposals is Friday, June 3, 2016.
Questions? Contact Emily Cottle,
Event details:
Where: Best Western Robert Treat Hotel, Newark, NJ
When: Thursday, April 20, 2017
What: A daylong gathering of business archivists from the MARAC region to discuss and share information aligned with the conference theme of Adaptable Archives: Redefine, Repurpose, and Renew.

Tuesday, April 12, 2016

Call for Submissions: Arline Custer Memorial Award

Arline Custer Memorial Award given by the Mid-Atlantic Regional Archival Conference (MARAC)

DEADLINE: July 31, 2016

Arline Custer Memorial Award

Presented by the MARAC Arline Custer Memorial Award Committee, this award honors the memory of Arline Custer (1909-1975), MARAC member and editor of the National Union Catalog of Manuscript Collections.


The Arline Custer Memorial Award recognizes the best books and articles written or compiled by individuals and institutions in the MARAC region—the District of Columbia, Delaware, Maryland, New Jersey, New York, Pennsylvania, Virginia, West Virginia

Works under consideration include, but are not limited to, monographs, popular narratives, reference works and exhibition catalogs using archival sources.

Individuals or institutions may submit up to two works published between July 1, 2015 and June 30, 2016.


Works must be relevant to the general public as well as the archival community. They also should be original and well researched using available sources. In addition, they should be clearly presented, well written and organized.  Visual materials, if used, should be appropriate to the text.

Preference will be given to works by archivists.


Up to two awards may be given, with a maximum value of $200.00 for books and $100.00 for articles. The 2016 awards will be announced at the Fall 2016 Conference in Annapolis, Maryland.

How to submit an entry

Please send two copies of each submission with a letter of nomination to the Senior Co-Chair of the Arline Custer Memorial Award Committee:

Laura Stoner
Virginia Historical Society
428 North Boulevard
Richmond, Va. 23220 

Entries must be received by July 31, 2016

For additional information about this award and a list of previous award winners, see the Arline Custer Memorial Award site:

Tuesday, March 22, 2016

Introductory Archive Workshop for Religious Communities Leavenworth, Kansas, July 2016

Claretian Archive Workshops is pleased to announce the seventh Introductory Archive Workshop for Religious Communities. It will be held at the Marillac Center, Leavenworth, KS from July 24-29, 2016. This 5-day intensive program is designed for religious archivists who are interested in learning about theory, best practices and issues affecting our collections.

For more information, visit the website at

Unlike other archival workshops, the sessions focus on unique records found in the archives of men’s and women’s religious communities. These document the communities themselves, the evolution of Catholicism in the United States and its impact on educational, social and charitable institutions that shaped the nation’s history. 

The program is directed by professional religious archivists Malachy McCarthy and Colleen McFarland Rademaker. Learning activities include lectures, practice applications a religious archive tour and opportunities for sharing and discussion.

Registrations are now being accepted. The deadline for registration is June 17, 2016.

Visit the website: or contact Workshop Coordinator Patricia Carroll at 312-544-8174,